Welcome to this demo of how to maintain SharePoint governance with Site Administrator for SharePoint. I'm Jennifer LuPiba, a product marketing manager for Dell, and I'm going to give you a brief overview of how you can better report, act upon, and enforce your governance strategy with Site Administrator before I turn things over to Dell systems consultant Ghazwan Khairi for the demo portion of this video.
You can centralize governance around four key areas with Site Administrator for SharePoint-- Security, User Activity, Content, and IT Infrastructure. During this video, Ghazwan will show you how you can report on these four areas through our comprehensive dashboards and drill down reports, act right from within each dashboard and report, and then enforce policies and settings. In addition to 360 degree discovery and reporting, you'll also realize several other key SharePoint management benefits with Site Administrator. You can delegate access to reports and management functions to your site collection and site administrators, perform inventory and analysis in preparation for migrations and other major IT initiatives, secure your SharePoint content, audit and track user activity, and forecast and manage content growth.
Now that I've given you a brief overview of Site Administrator, I'm going to turn it over to Ghazwan so he can show you the product in action.
Hello, and welcome to what's new in Site Administrator for SharePoint 5.0 release. Starting with a brand new welcome page, they UI has been revamped to match the new SharePoint or Windows 8 look and feel-- colorful boxes, easier navigation. Get to anywhere you want to get to from the interface, a centralized provider for SharePoint governance with four focus areas. You see Security, User Activity, Content, Infrastructure. Security, User Activity, and Content's always been there. It's now aggregated into a dashboard. IT Infrastructure is brand new for knowing what we have from a infrastructure standpoint-- super helpful if we're running or are about to run a migration.
Let's drill down into some of these dashboards. Let's start with the Security dashboard. First thing we need to do on most of these dashboards is tell it what the site or site collection is. So I'm going to say, go out and look for my Portal14 site collection. Here's my site collection. Select it.
So this is my Security dashboard. It shows me authorized users, SharePoint groups, active directory groups where I have broken inheritance, where I have open content. What does open content mean? Content open to all authenticated users. Did you want a report to see where all authenticated users have access to? Here's a report. Do you want a report shows you where inheritance has been broken? Here's a report. And brand new, two-- there are actually three, but two on this screen-- policies that we can enforce through the interface-- Inheritance Policy, where you can revoke inheritance, as well as Authenticated Users Policy to remove authenticated users from the current permissions. The third policy you will actually see on a different dashboard. So this is the Security dashboard.
Let's switch over to the Content Management dashboard. Content Management dashboard gives us information about the topology, what we have, information growth, space distribution, as well as the third policy, Version Control Policy. Do you want to have major, minor versions? How many versions do you want to keep? All that through the interface, configured through the interface, by your target audience. Sites, Lists, Document Libraries, Documents, and Document Type reports as well.
Let's switch over to the third dashboard, which is the Activity dashboard. Now the site I haven't really used much. But you'll see the infrastructure here. You'll see the skeleton of the report, number of page views, content changes, visitors and who they are, contributors, used-unused content, most recent changes will be presented to us in here.
The IT Infrastructure dashboard again is brand new. Let me drill down into it. Information growth, total content, topology-- you want to see a list of all your databases? Sure, here's a list of all the databases. Server roles-- this is brand new. Server roles-- what are the servers and what are the roles of these servers? How many web front ends do we have? How many app servers, search servers, database servers, with a list of the servers themselves. Health alerts-- this is reading from native SharePoint service results. Security alerts-- do we have any? Availability alerts, system, configuration, performance, as well as if you have any custom alerts going on.
Space Distribution-- so this is a brand new dashboard that's part of Site Administrator for SharePoint 5.0. Notice the navigation. I can quickly switch back and forth between the different reports that we have in the system. The only thing I need to do is select Reports, and I'll be able to quickly toggle between these reports. I don't have to zoom back or move to a different screen to see it. The ability to quickly go back and forth between the different dashboards as well is available to us in here.
Again, three policies-- kind of went through them. Version policy and two on the Security dashboard. The ability to delegate is still there, so delegation of access to fulfill your decentralized SharePoint strategy continues to propagate through the new interface. Whatever report or governance focus area need to be viewed, acted upon, or enforced by your site collection administrators or site owners, they will be able to do that themselves with, obviously, security delegation place.
Learn more about Site Administrator for SharePoint by visiting Quest.com/SiteAdministrator.