Hello. My name is Ghazwan Khairi, manager of Systems Consulting for SharePoint at Dell Software. In this short video we'll be looking closely at the Dell Content Migrator for SharePoint. We will examine how we can upload content from Windows servers or file shares to SharePoint.
If you look closely on the interface you will notice that I've already connected to SharePoint 2007, '10, '13, Office 365, as well as a My Site SkyDrive Pro document library. I'll now walk you through how we connect to a SharePoint site and then how we upload content from our Windows file shares into SharePoint.
So to connect to a site you simply click on Connect to a Site. You give your project name a label. So this will be SharePoint 2013 Target, the address of the site. Let's grab the address of the site really quickly. And the way you do so, the easiest way for me is to go directly to the site, copy the address of the site, come back in here and paste it, put a forward slash in there. So we don't need the home.aspx or any of that, just the address to the site. And we'll go ahead and click Finish.
So now we're connecting to our target 2013 environment. This is where we'll be uploading the content from our file shares. It may be your documents. It may be something that is shared on a network share somewhere and you'd like for everyone to collaborate on.
So let's browse under Connections to our file shares. So this is under Temp, I believe is where I have my files. And I called this Upload to SharePoint. So if I double-click this I'll see one, two, three, four, five documents, which is similar to if I go to my Temp folder here, there's Upload to SharePoint. These are my five PDFs.
I don't have Adobe Acrobat, that's why you're not seeing the icon in here. Adobe Acrobat is not installed on this machine. But that's OK. That's not going to stop us from running a migration.
So going back to the process, double-click on the folder to see the documents that you want to upload into SharePoint. You can right-click on anything that you want to copy and select to copy it, or you can select all of them, or you can also run a filter that will filter out from your file share what you want to bring across.
My file share has four or five items. Your file share may have thousands of items, but you may only be interested in PDFs. So you will do a file extension equals to or contains a .PDF. This way, you're filtering down what you want to bring in to SharePoint.
Another way of looking at this, you can always go by modification time. So you could say, well, I'm going to bring into SharePoint all the documents that I have authored after January 1, 2013. That may be another option as well. You can always build these filters and save these filters so you can run them when you point to a different file share.
So we highlight our files. We'll now right-click, select Copy. We'll then expand our target, go to the document library, right-click and paste. Another option would be simply drag and drop. And now there's a three-page wizard that we go through to upload this content into SharePoint. This is the site. This is the list. We can change that.
Next, this is the metadata mapping screen. We can easily tag or classify our content. We start with the content type. If there are multiple content types on the target, we can quickly go back and forth between the different content types that are available. So if the requirement for me is to map these into SharePoint has report type documents, then I can do so.
And then I will basically have to populate all the columns for that content type. Or I switch over to a document content type, and here are all the columns that are available for this content type.
I can give default values to things. So if I want to say classification, which is a custom field on this document library, if I want to say classification is A, that's a default value, or I may want to say classification equals to-- you know what, the folder names is actually classification. So we'll map folder names to that classification field. Or I can pick and choose all the attributes that are available to us from that source file into SharePoint as that attribute.
We'll just say A for now, and then we'll click Next. We've got some options to choose from, again, include sub-folders, overwrite that the file exists. Here's the apply filter. If you've built that filter you can apply it directly through here. And we'll go ahead and click on Finish. This will upload whatever five, six documents that we had into SharePoint 2013.
Like I said, if you run SharePoint 2010 or '07, that's going to work as well. And the content is now in SharePoint. If I double-click on it I will see it directly on SharePoint.